It is very time-consuming to review offeror responses to a fully detailed RFP. Therefore, you may wish to include only those RFP Responses in your Evaluation Project Spreadsheet that have the potential to make it onto the shortlist.  

The 'Prequalification' function helps you determine at an early stage whether your critical requirements are met, before you spend any time on processing an RFP Response in the context of an Evaluation Project Spreadsheet.

When you hit the "Prequalify RFP Response" button, the Evaluation Project Editor computes a preliminary score and a new window opens.

The "Results" tab displays the overall maximum score value, which represents the value an RFP Response would achieve if it fully met all requirements. The RFP Response Score represents the actual total score.

When you select the "Profile" tab, you will see a detailed analysis in tabular form. Score values are computed for each Requirement. If a Requirement was assigned the "Must" or "Must not" Requirement Level, a "Warning" icon is displayed if a Requirement is not fully met. This makes it easy for you to determine whether Requirements that are critical in the context of your evaluation are not met.

Prequalification information allows you to make an informed decision whether to include the RFP Response in the Evaluation Project Spreadsheet at this time. Of course, you can always include RFP Responses later. Also, you can drop an RFP Response from an Evaluation Project at any time.

The "Offeror's Score" column graphically indicates fulfillment. The values inside the horizontal bar indicate

• Actual score value
• Maximum score value (if the Requirement were fully met)
• Ratio.